📋 Documentation

Three ways to document. One standard of compliance.

GOBEX gives your team flexible documentation tools — all structured, all audit-ready, all built for IDD services.

Built for real-world compliance — not generic note-taking.

✓PCISP-driven supports and outcomes
✓460 IAC documentation expectations
✓QA audit workflows and review standards

No matter how staff document — your records stay consistent, defensible, and audit-ready.

The problem:

Documentation breaks down when staff are forced into one rigid method. Some need guidance. Some prefer flexibility. Some need speed. But regardless of how notes are written — they must be accurate, consistent, and compliant.

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Staff documenting on tablet

The Solution

GOBEX offers three structured documentation methods —
all built on the same compliance engine.

No matter how staff document, the outcome is consistent, complete, and audit-ready.

1

Shift Builder (SNE)

Structured Narrative Engine

Your most powerful documentation tool.

The Shift Builder uses GOBEX's SNE to turn staff inputs into a complete, professional note automatically. Staff don't write paragraphs — they simply:

→Select responses
→Document supports
→Capture behaviors and activities
✓Eliminates guesswork
✓Ensures consistency across all staff
✓Prevents missing critical details
✓Produces clean, human-sounding documentation

★ Default and recommended method for daily documentation.

2

Nova AI

Guided Intelligent Narration

Smart assistance — without losing control.

Nova AI enhances documentation by helping structure and refine notes based on staff inputs. It does not replace staff documentation — it strengthens it.

Staff still provide:

→The facts
→The events
→The supports
✓Intelligent guidance
✓Compliance-aware structure
✓Natural, professional tone
3

Manual

Guided Free-Text

Flexibility with structure.

For staff who prefer typing their notes manually, GOBEX still provides guidance to ensure compliance. Manual notes are supported with:

→Prompts and required fields
→Structured sections
→Compliance reminders
✓Freedom to write
✓Built-in safeguards
✓No loss of compliance standards

Key Features

Built for how documentation actually happens.

📋

Shift Builder (SNE)

Auto-generates complete professional notes from structured staff inputs.

🤖

Nova AI Documentation

Intelligent assistance that structures and refines notes without replacing staff input.

✏️

Guided Manual Notes

Free-text entry with built-in prompts, required fields, and compliance reminders.

🏠

ADL & Support Tracking

Document daily living activities and supports provided during the shift.

⚠️

Behavior & Incident Integration

Behavior documentation flows directly into incident reporting when needed.

🍽️

Meal & Medication Logging

Track meals served and medications administered within the shift note.

👁️

Real-Time Note Preview

Staff see the generated narrative before submitting for review.

👩‍💼

Supervisor Review Workflow

Notes route to supervisors for review and approval before finalizing.

📁

Audit-Ready Formatting

Every note formatted to meet 460 IAC and QA audit requirements.

Workflow

How documentation flows in real time.

1

Staff selects documentation method

2

System guides input based on method chosen

3

Narrative is generated or structured automatically

4

Staff reviews and submits the note

5

Supervisor reviews and approves

6

QA monitors consistency and compliance

Compliance + Benefits

Built for IDD documentation standards.

✓PCISP-aligned documentation
✓460 IAC requirements
✓CARF documentation expectations
✓QA audit workflows

Why this matters:

Most systems force one way of documenting. GOBEX adapts to your staff — without sacrificing quality.

→Supports different staff styles
→Reduces training burden
→Improves adoption
→Maintains consistent documentation

One platform. Three ways to document.
Zero compromise on compliance.

See how GOBEX Documentation works in a live demo built around your homes and staff.

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